Privacy Policy

Updated as of 25 May 2018 to comply with the General Data Protection Regulation (GDPR) of the European Union which took effect from 25 May 2018.

This policy applies to the data and information collected by The Japan HR Society, (hereafter referred to as "JHRS") and is not responsible for websites operated or owned by third parties.

This policy represents our data collection, usage, and retention practices. We will from time to time review and revise these practices. Your use of the site will be subject to the most current version of the policy at the time of such use.

1. Data Collected and Manner of Collection

We may collect the following information for the designated purpose:

1. Personal information of members shall be used for necessary communications to members or perform relevant business operations of the Society or its Secretariat.
2. Personal information of the contact persons of any other business partners of JHRS or its Secratariat shall be used for necessary communications to perform relevant business operations.

2. Delegation

JHRS may share the personal information with our employees, contractors or agents who need it to carry out their business functions, as well as third parties, who perform functions on our behalf, such as processing credit payments (e.g., for membership dues or event fees) and wire transfers and providing customer service. They have access to the personal information needed to perform their functions but may not use it for other purposes.

3. Sharing and Disclosure

JHRS does not rent or sell the personal information to marketers not related to our activities unless the purpose applies to #1 or #2 of this policy, or required by law or relevant authorities.

4．Security Measures

JHRS shall take appropriate security measures in accordance with all applicable legislation in order to ensure the confidentiality of personal information and protect it against unauthorized access, misuse, alteration, disclosure or destruction. In the unfortunate event that a breach does happen through computer hacking, virus infection, data theft, and other illegal reasons that pose a danger to the privacy or confidentiality of the data/information we keep, the members and the public will be informed of such breach within 72 hours from the time we have come to know of such breach. 

5．Record Retention

6. Privacy Complaints

If you provide JHRS with inconsistent privacy preferences (for example, by indicating on one occasion that third parties may contact you with marketing offers and indicating on another occasion that they may not), JHRS will endeavor to update your privacy preferences in a timely and accurate manner. For any complaints, comments, or suggestions to better safeguard your privacy, please refer to #8 of this Policy.

7．Jurisdiction

This policy shall be governed by the laws of Japan. The exclusive jurisdiction and venue for any dispute shall be the Kanagawa or Yokohama District Court.

8．Contact Information and Person Responsible

Questions or concerns regarding our data protection practices as well requests to destroy individual data held by us should be addressed to:
Phone 050-3394-0198
Email privacy@jhrs.org (ATTN: Jun Kabigting)